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Safeguarding Policy

Adopted: 4th January 2025
Next Review Due: 4th January 2026
Designated Safeguarding Lead (DSL): Site Lead
Assistant Designated Safeguarding Lead (ADSL): Rajveer Maharaul

1. Policy Statement

Holiday Camp is fully committed to safeguarding and promoting the welfare of every child in our care. We recognise our duty to create a safe, secure, and nurturing environment where children can thrive, enjoy their time at camp, and are protected from harm, abuse, and neglect.


Safeguarding is everyone’s responsibility. All staff, volunteers, and activity leaders are trained to respond appropriately to concerns and follow our procedures in line with national guidance and best practice.

2. Scope of the Policy

This policy applies to all Holiday Camp activities and locations. It is intended for:

  • Parents and guardians
  • Holiday Camp staff and volunteers
  • Partner venues and collaborators
  • Children attending our programs

3. Roles and Responsibilities

3.1 Designated Safeguarding Lead (DSL)


Each Holiday Camp location is led by a Designated Safeguarding Lead (DSL), typically the Site Lead, who is responsible for:

  • Acting as the main point of contact for safeguarding concerns
  • Ensuring all staff are trained and updated on safeguarding procedures
  • Managing referrals to appropriate authorities (e.g. local safeguarding teams, police)

3.2 Staff and Volunteers All staff members are:

  • DBS checked and cleared
  • Trained in child protection and safeguarding
  • Responsible for creating a safe and inclusive atmosphere
  • Required to report any concerns immediately to the DSL

4. Training and Recruitment

  • All staff undergo safeguarding and first aid training prior to camp duties.
  • Safer recruitment procedures are followed, including references and identity checks.
  • Refresher training is provided annually or as required by updates in legislation.

5. Code of Conduct for Staff

All team members are expected to:

  • Treat children with dignity and respect
  • Maintain professional boundaries at all times
  • Never use physical punishment or inappropriate language
  • Avoid one-on-one situations in private without visibility
  • Report concerns or disclosures immediately

6. Recognising and Responding to Concerns

Staff are trained to recognise signs of:

  • Physical abuse
  • Emotional abuse
  • Sexual abuse
  • Neglect
  • Bullying (including online)

Any disclosure made by a child will be:

  • Taken seriously
  • Documented accurately
  • Reported to the DSL without delay

7. Procedures for Reporting

  • 1. Immediate concern → Inform DSL on-site.
  • 2. DSL assesses the concern and takes appropriate action.
  • 3. If required, external agencies (LADO, police, social care) will be notified.
  • 4. A record of the incident and action taken will be securely stored.

8. Prevent Duty & Online Safety

While our camps do not involve internet use by children, we are aware of the Prevent Duty and the risks of online harm. Staff remain vigilant to signs of radicalisation or inappropriate influence, and take action as necessary.

9. Parental Engagement

  • Parents are informed of our safeguarding commitment at the time of booking.
  • We encourage open communication with parents about their child’s wellbeing.
  • Allegations involving staff will be treated with utmost seriousness and investigated confidentially.

10. Policy Review

  • This policy will be reviewed annually or in response to changes in safeguarding legislation or incidents.

Signed:
Rajveer Maharaul

Holiday Camp Manager

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